Configurable SaaS Platform for Workforce Policies

Shift & Overtime Management System

Configure OT rules, automate approval workflows, and calculate overtime accurately — all through admin interface, no custom code required.

OnTime Cloud's shift and overtime management system provides true configurable SaaS for workforce policies. Each organization configures their own overtime calculation rules and approval workflows without affecting other tenants. One stable platform, enterprise-grade maintainability.

Policy-Driven OT Rules

Multi-Level Approvals

Cross-Day Shift Ready

Audit Trail & Logs

Payroll-Ready Export

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Shift Management

Shift Scenarios Supported

OnTime Cloud supports all shift patterns commonly used in Malaysian manufacturing, retail, and operations environments. Configure complex shift schedules with automated OT calculations.

Day Shift (Standard)

Standard 8-hour day shifts with regular OT rates after normal hours. Perfect for office and administrative operations.

Night Shift (Cross-Day)

Overnight shifts spanning midnight with automatic cross-day OT calculation. Supports night shift allowances.

Multi-Shift Rotation

Rotating shifts (morning/afternoon/night) with automated rotation schedules and shift-specific OT rules.

Weekend & Public Holiday

Enhanced OT rates for weekends and public holidays with configurable multipliers (2.0x, 3.0x, etc.).

Multi-Site Workforce

Manage employees across multiple locations with site-specific shift schedules and unified OT calculation.

Flexible Break & Late Rules

Configurable grace periods, break deductions, and late arrival handling with automatic OT adjustments.

Problems We Solve

Eliminate Complex Overtime Management Challenges

Managing shift schedules and overtime manually is a complex and error-prone process. Organizations struggle with calculating overtime hours correctly, managing multiple shift patterns, tracking overtime approvals, and ensuring compliance with labor regulations. OnTime Cloud's shift and overtime management system automates these processes, ensuring accuracy, compliance, and efficiency.

Complex Overtime Calculations

Different overtime rates for weekdays, weekends, public holidays, and after-hours work make manual calculations prone to errors. Our configurable rules engine automates all calculations with 100% accuracy.

Approval Workflow Bottlenecks

Overtime requests get stuck in email chains or paper-based approval processes, causing delays and confusion. Our system provides configurable multi-level approval workflows with instant notifications.

Shift Scheduling Conflicts

Manual shift scheduling leads to conflicts, understaffing, or overstaffing, affecting productivity and employee satisfaction. Automated shift management prevents conflicts and optimizes workforce allocation.

Compliance Risks

Incorrect overtime calculations and missing approvals can lead to labor law violations and penalties. Our system ensures compliance with Malaysian labor regulations through accurate records and complete audit trails.

Lack of Visibility

Managers cannot track overtime trends, identify patterns, or forecast labor costs effectively. Real-time analytics and reporting provide instant insights into overtime patterns and costs.

Custom Code Requirements

Traditional systems require custom development for policy changes, causing delays and maintenance overhead. Our configurable SaaS platform allows policy changes through admin interface without any coding.

Workflow Process

How Shift & OT Approval Works

From attendance capture to payroll export - a seamless, automated workflow designed for compliance and efficiency.

Capture Attendance

Employees clock in/out using facial recognition or other methods. System records timestamp and location automatically.

Validate Exceptions

System automatically identifies late arrivals, early departures, absences, and other exceptions requiring justification.

OT Request Generated

Overtime hours are calculated based on configured rules. OT requests are automatically generated for approval.

Supervisor/HR Approval

Approvers receive notifications. Multi-level approval workflows ensure compliance. All actions logged in audit trail.

Payroll-Ready Export

Approved OT data exported to payroll systems, SAP GL journals, or ERP in standard formats. Ready for payroll processing.

Configurable SaaS Platform

Tenant-Specific OT Rules & Approval Workflow

OnTime Cloud is a true configurable SaaS platform - not custom code per customer. Each organization can configure their own overtime calculation rules and approval workflows without affecting other tenants.

Configurable OT Rules Engine

Each customer configures their own overtime calculation rules (daily, weekly, monthly limits, rates, etc.) through the admin interface. No development needed for policy changes.

Custom Approval Workflows

Define approval chains per organization - single approver, multi-level, conditional, or parallel workflows. Configure who approves what and when.

Multi-Tenant Isolation

Rules differ between tenants without affecting others. One stable platform, enterprise-grade maintainability. Each tenant's policies are completely isolated and secure.

No Custom Code Required

All configuration through admin interface. Change overtime rules, approval workflows, or policies instantly without waiting for development cycles or code deployments.

Multi-Tenant Architecture

Tenant A (Manufacturing)

OT Rules: Daily 2hrs max, Weekly 10hrs max
Approval: Supervisor → HR Manager

Tenant B (Retail)

OT Rules: Daily 3hrs max, Monthly 40hrs max
Approval: Store Manager only

Tenant C (Government)

OT Rules: Per policy, requires justification
Approval: Department Head → Finance

All on one platform. Fully isolated. Fully configurable.

OT Calculation Rules

OT Calculation Logic (Example)

Below is an example of configurable OT calculation rules. Actual rules are customized per organization through the admin interface to match your company policy and labor regulations.

Example OT Policy Configuration

Minimum Claim Duration

Minimum OT hours that can be claimed

30 minutes

Rounding Rule

OT hours are rounded to nearest interval

15 minutes

Max OT Per Day

Maximum OT hours allowed per day

2 hours

Max OT Per Week

Maximum OT hours allowed per week

10 hours

Public Holiday Multiplier

OT rate multiplier for public holidays

2.0x

Early Clock-In Handling

How early clock-in is handled

Configurable

Cross-Day OT Handling

OT calculation for shifts spanning midnight

Supported

Key Benefits

Why Choose Shift & Overtime Management System

Configurable Rules Engine

Each organization configures their own overtime rules without custom code. Tenant-specific policies ensure flexibility while maintaining platform stability. Change rules instantly through admin interface.

Automated Calculations

Eliminate manual calculation errors. The system automatically computes overtime hours, rates, and costs based on your configured rules. Real-time calculations ensure accuracy and eliminate disputes.

Flexible Approval Workflows

Design approval workflows that match your organization's structure. Single or multi-level approvals, conditional logic, and parallel approvals supported. Configure who approves what and track all actions in audit trail.

Compliance Assurance

Ensure compliance with Malaysian labor laws. Accurate overtime records, approval trails, and audit-ready documentation for regulatory reviews. Complete audit trail ensures transparency and accountability.

Overtime Analytics

Track overtime trends, identify patterns, and forecast labor costs. Reports show overtime by department, employee, and time period. Real-time analytics enable proactive workforce management decisions.

Shift Management

Efficiently manage shift schedules, handle shift swaps, and track shift attendance. Reduce scheduling conflicts and improve workforce allocation. Automated shift management prevents understaffing and overstaffing.

Enterprise Note

Designed for organizations that require policy control, audit readiness, and stable long-term operations. OnTime Cloud's shift and overtime management system is built for enterprise deployments with configurable tenant-specific policies, multi-tenant isolation, and scalable architecture. Perfect for organizations with complex shift schedules, overtime approval workflows, and strict compliance requirements. No custom code means faster policy changes and lower maintenance costs.

Why Choose OnTime Cloud

The Only True Configurable SaaS for Overtime Management

OnTime Cloud is the only attendance system in Malaysia that offers true configurable SaaS for overtime management. Here's why active subscribers choose us over competitors and traditional systems.

True Configurable SaaS

Configure overtime rules and approval workflows through the admin interface. No custom code, no development delays. Each tenant has isolated, configurable policies. Change policies instantly without waiting for development cycles or code deployments.

Enterprise-Grade Platform

One stable platform serving multiple organizations with different policies. Enterprise-grade maintainability and reliability. Multi-tenant isolation ensures each organization's data and policies remain completely separate and secure.

Malaysia Labor Law Compliance

Built with Malaysian labor regulations in mind. Supports common overtime calculation methods and approval requirements. Ensures compliance with Employment Act and other relevant labor laws through accurate records and audit trails.

Proven Track Record

Trusted by 9,000+ active subscribers across various industries, from manufacturing to retail to government agencies. Our system has processed millions of overtime calculations with 100% accuracy and zero compliance issues.

Local Support

Malaysia-based support team understands local business practices and provides responsive assistance in Bahasa Malaysia and English. Quick resolution of any issues and expert guidance on policy configuration.

Cost-Effective Solution

No custom development costs, no maintenance overhead for policy changes. Cloud-based solution eliminates IT infrastructure costs. Reduce administrative overhead by up to 70% through automation and accuracy.

Enterprise Security

Security, Governance & Audit Readiness

Enterprise-grade security features ensure data integrity, compliance, and audit readiness for HR, Operations, and IT stakeholders.

Role-Based Access Control (RBAC)

Granular permissions for employees, supervisors, HR managers, and administrators. Ensure only authorized personnel access sensitive OT and approval data.

Approval Audit Trail

Complete audit trail of all OT requests, approvals, rejections, and policy changes. Every action is timestamped with user ID for compliance review.

Policy Change Logging

All OT rule changes and policy modifications are logged with before/after values, change reason, and approver details for governance tracking.

Data Integrity Checks

Automated validation ensures OT calculations match configured rules. Data integrity checks prevent errors and ensure payroll accuracy.

Backup-Ready Cloud Hosting

Enterprise cloud infrastructure with automated backups, disaster recovery, and data redundancy. 99.9% uptime SLA with Malaysia data residency options.

Ready to Standardize OT Governance and Reduce Disputes?

Get a demo tailored to your shift patterns and approval structure. Experience true configurable SaaS with tenant-specific OT rules, automated calculations, and seamless payroll integration. Join 9,000+ active subscribers across Malaysia using OnTime Cloud.

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