Enterprise ERP Integration for Payroll & Finance

SAP Integration & GL Journal Export

Automate attendance-to-SAP data flow — export payroll-ready data in multiple formats and GL journal entries in SAP-ready format (CSV/Excel), based on SAP FI import template, eliminating manual entry errors.

OnTime Cloud provides seamless integration with SAP ERP systems through automated data export in standard formats. Export attendance data for SAP Payroll and generate GL journal entries for direct import into SAP Financial Accounting (FI) module.

SAP-Compatible Formats
Automated Exports
Data Validation
Scheduled Sync
Complete Audit Trail
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SAP Integration & GL Journal Export
Problems We Solve

Eliminate SAP Integration Challenges

Organizations using SAP ERP systems face significant challenges when integrating attendance data for payroll processing. Manual data entry is time-consuming, error-prone, and delays payroll processing. Discrepancies between attendance systems and SAP can lead to payroll errors, compliance issues, and employee disputes.

Manual Data Entry

HR staff spend hours manually entering attendance data into SAP, increasing the risk of errors and delays. OnTime Cloud automates this process with SAP-compatible export formats.

Data Format Mismatches

Attendance systems export data in formats that don't match SAP's requirements, requiring manual transformation. Our system exports payroll-ready data in SAP-compatible formats (CSV, Excel) based on SAP import templates.

GL Journal Complexity

Creating GL journal entries for payroll costs requires manual calculation and entry, prone to errors. Our system automatically generates GL journal entries in SAP-ready format (CSV/Excel), based on SAP FI import template and chart of accounts mapping.

Real-Time Sync Issues

Delayed data synchronization means payroll calculations are based on outdated attendance information. Automated scheduled exports ensure timely data sync.

Audit Trail Gaps

Manual processes lack proper audit trails, making it difficult to trace data from attendance to payroll to GL entries. Complete audit trail ensures compliance and accountability.

Data Validation Errors

Manual entry leads to data quality issues that cause SAP import failures. Automated validation ensures data accuracy before export to SAP.

Integration Process

How SAP Integration Works

From attendance capture to SAP import - a seamless, automated workflow designed for accuracy and compliance.

1
Capture Attendance

Employees clock in/out using facial recognition or other methods. System records timestamp, location, and attendance data automatically.

2
Calculate Hours

System automatically calculates regular hours, overtime, shift differentials, and leave balances based on configured rules.

3
Validate Data

Automated validation ensures data completeness, accuracy, and format compliance before export. Errors are logged and reported.

4
Export to SAP

Generate payroll-ready data in SAP-compatible formats (CSV, Excel) and GL journal entries in SAP-ready format (CSV/Excel), based on SAP FI import template. Scheduled or manual export available.

5
Import to SAP

Import payroll data into SAP Payroll module and GL journal entries into SAP FI module. Complete audit trail maintained throughout.

Integration Capabilities

SAP Integration Features

OnTime Cloud provides seamless integration with SAP ERP systems through automated data export in standard formats.

Payroll-Ready Data Export

Export attendance data in formats compatible with SAP Payroll modules. The system generates files containing:

  • Employee attendance hours (regular, overtime, shift differentials)
  • Attendance dates and timestamps
  • Leave balances and usage
  • Overtime hours and rates
  • Shift information
  • Absence records

Formats: CSV, Excel. Data is structured to match SAP's payroll input requirements based on SAP import templates.

GL Journal Export

Automatically generate General Ledger journal entries for payroll costs. The system creates GL journal files with:

  • Debit and credit entries for payroll costs
  • Cost center allocations
  • Account codes (salary, overtime, allowances)
  • Transaction dates and reference numbers
  • Employee-level cost breakdowns

SAP-Ready Format: GL journal entries exported in SAP-ready format (CSV/Excel), based on SAP FI import template and chart of accounts mapping, ready for import into SAP Financial Accounting (FI) module.

Automated Scheduled Exports

Configure automated export schedules to match your payroll processing cycle. Options include:

  • Daily exports for real-time payroll processing
  • Weekly exports for weekly payroll cycles
  • Monthly exports for monthly payroll processing
  • Custom schedules based on your requirements

Delivery Methods: Exports can be automatically sent via email, FTP, or API to your SAP system or file server.

Data Validation & Error Handling

The system validates data before export to ensure:

  • Data completeness (no missing records)
  • Data accuracy (hours, dates, employee IDs)
  • Format compliance (SAP-compatible structure)
  • Error reporting for any validation failures

Error Logging: Failed exports are logged with detailed error messages, enabling quick troubleshooting and resolution.

Key Benefits

Why Choose SAP Integration

Automated Data Sync

Eliminate manual data entry. Attendance data flows automatically from OnTime Cloud to SAP, reducing processing time by up to 80%. Real-time or scheduled exports ensure payroll teams have the latest data when needed.

GL Journal Automation

Automatically generate GL journal entries for payroll costs. Export in SAP-ready format (CSV/Excel), based on SAP FI import template and chart of accounts mapping, ready for import into SAP FI module. Cost center allocations and account codes automatically mapped.

Error Reduction

Automated export eliminates manual entry errors. Data validation ensures accuracy before export to SAP. Failed exports are logged with detailed error messages for quick troubleshooting.

Faster Payroll Processing

Real-time or scheduled exports ensure payroll teams have the latest attendance data when needed, accelerating payroll processing. Configure exports to match your payroll cycle (daily, weekly, monthly).

Complete Audit Trail

Track data from attendance capture to SAP import. Complete audit trail ensures compliance and enables dispute resolution. Every export logged with timestamp, user, and data details.

Flexible Integration

Support for export formats (CSV, Excel) and delivery methods (email, FTP, API) ensures compatibility with your SAP setup. Professional plan includes full API access for custom integrations.

Why Choose OnTime Cloud

Designed for Enterprise SAP Integration

OnTime Cloud is designed with enterprise integration in mind. Here's why organizations using SAP choose us:

SAP-Compatible Formats

Payroll-ready data export in SAP-compatible formats (CSV, Excel). GL Journal export in SAP-ready format (CSV/Excel), based on SAP FI import template and chart of accounts mapping.

Proven Integration

Successfully integrated with SAP systems across multiple organizations in Malaysia, from SMEs to large enterprises. Proven track record with millions of data exports and zero SAP import failures.

API Access

Professional plan includes full API access for custom integrations and real-time data synchronization. RESTful API enables seamless integration with SAP and other enterprise systems.

Dedicated Support

Our technical team provides integration support, helping you configure exports and troubleshoot any issues. Integration experts available to assist with SAP setup and testing.

Malaysia-Based

Local support team understands Malaysian business practices and SAP implementation requirements. Responsive support in Bahasa Malaysia and English during business hours.

Cost-Effective Solution

Cloud-based solution eliminates IT infrastructure costs. Automated exports reduce administrative overhead by up to 80%. No custom development required for standard SAP integrations.

Enterprise Security

Security, Governance & Audit Readiness

Enterprise-grade security features ensure data integrity, compliance, and audit readiness for HR, Finance, and IT stakeholders.

Role-Based Access Control (RBAC)

Granular permissions for employees, supervisors, HR managers, and administrators. Ensure only authorized personnel can export data to SAP and access GL journal entries.

Export Audit Trail

Complete audit trail of all SAP exports, GL journal generations, and data transformations. Every export is timestamped with user ID and data details for compliance review.

Data Validation Logging

All data validation checks and error logs are recorded with before/after values for governance tracking. Failed exports logged with detailed error messages for audit purposes.

Data Integrity Checks

Automated validation ensures exported data matches source attendance records. Data integrity checks prevent errors and ensure SAP import accuracy. Complete data lineage tracking.

Secure Data Transmission

All data exports transmitted via encrypted channels (SFTP, HTTPS). API access secured with authentication tokens. Enterprise cloud infrastructure with automated backups and disaster recovery.

Ready to Streamline Your SAP Payroll Integration?

See how OnTime Cloud can automate your attendance-to-SAP data flow. Get a demo tailored to your SAP setup and learn how to eliminate manual data entry, generate GL journal entries automatically, and ensure seamless payroll processing. Join organizations across Malaysia using our SAP integration.

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Attendance System | Shift & OT Management | Facial Recognition